Resellers have unique needs. You are managing customer orders, not just personal purchases. This guide shows you how to build a hipobuy spreadsheet system specifically for reselling, including customer tracking, pre-orders, and profit per client.
Resellers buy items, then sell them to customers. Your sheet needs to track both sides: what you bought and what you sold. The profit is the gap between these two numbers.
Your workflow looks like this: Customer Request > Order Placement > Agent Processing > Delivery to You > Quality Check > Shipping to Customer > Payment Received.
Add a Customer Name column. If a customer orders multiple items, add a Customer ID column to group their orders. This makes it easy to see every item a specific customer is waiting for.
Pre-orders are a reseller staple. Add a Pre-Order column with Yes/No values. Add a Deposit column to track what the customer paid upfront. This protects your cash flow.
Use SUMIF to calculate total profit per customer. Create a separate summary table. This shows you which customers are most profitable and which ones cost you time.
Add a final status: Delivered to Customer. Track when you shipped the item to the customer and when they received it. This reduces disputes and builds trust.
No. Keep your costs and profit margins private. Share a simplified status list if needed.
Add a Refund column. Mark the amount and date. Update profit calculations to reflect the change.
Yes. One customer per row. Use the same customer name for multiple orders.
No. One sheet with all orders is easier to manage. Use filters to view individual customers.
Add a Deposit column. Subtract the deposit from the total when the customer pays the balance.
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